Duties of PTO Officers


Duties of Officers

Section 1: The Co-Presidents shall preside at all meetings of the organization and of the executive committee; shall perform such other duties as may be prescribed in these bylaws or assigned to them by the organization or by the executive committee; and shall coordinate the work of the officers and committees in an order that the objectives may be promoted. The Co-Presidents shall report on executive committee meetings at each regular meeting.

Section 2: The Vice President arrange school assemblies and act as aide to the Co-Presidents, and shall perform the duties of the Co-Presidents in their absence or inability of either of those officers to serve.

Section 3: The Recording Secretary shall keep an accurate record of all meetings of the organization and of the executive committee and shall perform such other duties as may be delegated to him or her.

Section 4: The Corresponding Secretary shall perform any functions relating to any and all correspondence with persons or groups outside this organization and shall notify committee members of meetings.

Section 5: The Treasurer shall receive all monies of the organization; shall keep an accurate record of receipts and expenditures; and shall pay our funds in accordance with the approved budget as authorized by the organization. The Treasurer shall present a printed financial statement at every meeting of the organization and at other times when requested by the executive committee and shall make a full report at the May meeting. The Treasurer’s accounts shall be examined annually by an auditor or an auditing committee who, satisfied that the Treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The auditor shall be appointed by the executive committee at least two weeks before the May meeting.

Section 6: The Advisory Council shall attend District Parent Advisory Council Meetings and report back to the members on relevant discussions; shall oversee committee chairs throughout the year and act as a liaison between all parties.

Section 7: All officers shall:

a. Perform the duties prescribed in the parliamentary authority in addition to those outlined in these bylaws and those assigned from time to time.
b. Deliver to their successors all official material at the May meeting. The only exception to this shall be on the books of the Treasurer which must be delivered no later than July 1st.